Published on Oct 25, 2023
Olivia Williams
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Unassailable Cyber Protection: Best Practices For MFA Implementation

Multi-Factor Authentication (MFA) is a security practice that adds an extra layer of protection to user accounts by requiring multiple forms of identification.


Implementing Multi-Factor Authentication (MFA) involves selecting appropriate factors, integrating them into the authentication workflow, and configuring the backend systems to handle the authentication process securely. MFA is an important security practice that helps protect Software as a Service (SaaS) applications and services.

The best MFA practices that should be implemented to provide unassailable Cyber protection to organizations are given in this article.

MFA blocks a whopping 99.9% of modern automated cyberattacks. – Zippia

What is Multi-Factor Authentication (MFA)?

Multi-factor authentication (MFA) is an account login process that requires multiple methods of authentication from independent categories of credentials to verify a user's identity for a login or other transaction. MFA is a multi-layered user management mechanism used for creating secure logins into SaaS applications and services.

It is a security mechanism used to protect user accounts from cyber-attacks. It utilizes multiple factors, like passwords, biometrics, and security tokens to verify the identity of users.

Top Main Authentication Factors

  • Knowledge factors: something known by the user (PIN, password);
  • Possession factors: something owned by the user (smartphone, security token).
  • Inherence factors: something the user is (biometrics).
  • Location and time factors: the location and time of users during attempted access.
  • Behavior factors: the unique gestures and behavior of users.

Practicing Multi-Factor Authentication (MFA) adds extra security to online accounts, protecting them from unauthorized access and preventing the risk of data breaches.

What are the Processes Involved in Implementing MFA?

Multi-factor authentication (MFA) processes can vary depending on the implementation and the authentication factors used. The MFA process typically proceeds as follows:

1. User Initiation

The user provides their username or email to start the authentication process and indicate their intent to access a protected system or service.

2. Initial Authentication

The user enters their password, which serves as the first factor of authentication. The system verifies the password's correctness by comparing it to the stored password associated with the user's account.

3. Second-Factor Verification

Upon successful password authentication, the system prompts the user to provide an additional factor. This could involve entering an OTP from an authenticator app, inserting a smart card into a reader, security questions, token authentication or using a fingerprint or other biometric identifiers.

4. Authentication Validation

The system verifies the second factor provided by the user. This validation process varies depending on the factor used; it may involve comparing the OTP to the expected value, validating the smart card's cryptographic signature, or matching biometric data against the stored template.

5. Access Granting

If both authentication factors are successfully verified, the user is granted access to the system or service. They can proceed with their intended activities, knowing that their identity has been authenticated with an extra layer of security.

What are MFA Best Practices?

The best Multi-factor authentication practices are required in order to ensure optimal MFA results which is a significant reduction to the risk of unauthorized access, identity theft, and data breaches. The following MFA practices are crucial:

1. Observe the User Experience

Adding four different verification methods in your MFA flow is important for proper security. However, it would wipe out the user experience. It is important to reduce the in-app friction and ensure zero dependence on support teams. Add multiple verification methods to your MFA flow and allow more flexibility. Each use case is different from the other and has different needs.

2. Use Single Sign-On (SSO) with Your MFA

Single Sign-On (SSO) is an effective authentication method that is important for the improval of the user experience. Users can log into multiple SaaS applications and services using only one set of credentials with SSO. When used in combination with MFA, you would be provided with a second or third layer of security, but the speed of the first step is also increased. SSO ensures customer satisfaction, so it should not be overlooked.

3. Implement Adaptive MFA

Adaptive MFA is also called step-up authentication. Adaptive MFA uses contextual user information to exclude the need for a second (or third) verification factor. This type of MFA is important for the creation of faster logins without compelling users to complete the whole flow repeatedly. Contexts like IP geolocation data and device information are used by adaptive MFA to increase the speed of user management activities.

4. Use Biometric Authentication

Utilize biometric data, such as fingerprints, facial recognition, or iris scans, as an authentication factor because biometrics provide a high level of security and convenience for users. Ensure that biometric data is securely stored and encrypted to protect user privacy.

5. Implement Time-Based One-Time Passwords (TOTP)

Time-based one-time passwords generated by authenticator apps, like Google Authenticator or Authy, provide an additional layer of security. TOTP codes change periodically and are valid only for a short duration, making them resistant to replay attacks.

6. Two-Factor Authentication (2FA) as a Minimum

Implement 2FA as the baseline for authentication, requiring users to provide at least two independent factors to access their accounts. Combining something known (like a password) with something possessed (like a one-time password from an authenticator app) significantly increases security.

7. Re-evaluate MFA Flows Annually

Organize detailed MFA audits annually so you will always be aware of everything concerning your MFA. Things like Are your MFA flows correctly configured? Are you working with high attack resistance factors for sensitive accounts and users? Besides the implementation specifics, your users and use cases can change sharply within a few months so this practice is important.

8. Advertise the Benefits of Using Authenticator Apps

Advertise the benefits of using authenticator apps as an option for Multi-Factor Authentication (MFA). The apps increase the security of SMS codes, generate unique and non-transmitted codes, authenticator apps function offline, and allow access with or without the internet or network. It protects the users from phishing attacks and reduces the dependence on SMS or email codes. Also, advise users to enable push notifications so they would experience a faster and smoother authentication process.

9. Test and Validate MFA Implementation

Regularly test and verify the effectiveness of your MFA implementation. Conduct security assessments, penetration testing, and vulnerability scans to identify and address any weaknesses or vulnerabilities.

10. Combine MFA and Zero Trust

For maximum security, it is important to join the MFA and Zero-Trust approach. Although your cybersecurity strategy focuses on 2FA/MFA, it is not the only component of your organization's security efforts. Note that your MFA strategy can be highly beneficial when extra sets of best practices are added. One way you can extend your MFA strategy is through the Zero-Trust Security Architecture. It implements extra best practices on which the model is built.

11. Educate and Train Users on Application Security

Regardless of the MFA strategies you practice in your security infrastructure, humans still form a weak link. To eliminate this, ensure you educate them on cybersecurity and provide them with proper training to help them identify phishing attacks and social engineering attempts.

12. Regularly Update MFA Software

Outdated software can have security vulnerabilities that make it easier for attackers to bypass MFA. Therefore, it is important to make sure that the MFA solution is running the latest version of its software.

13. Implement MFA Across the Organization

Multi-factor authentication should not be used in only a few departments, workers, or machines but in all parts of the organization.

What are the Benefits of Implementing MFA?

Multi-factor authentication (MFA) is important because it significantly improves the security of user accounts and systems. Here are some key reasons why MFA is crucial:

1. Stronger User Authentication

MFA provides an additional layer of security beyond the normal username and password authentication. By requiring users to provide multiple forms of identification (such as passwords, biometrics, tokens, or one-time passwords), the possibility of unauthorized access is greatly reduced. Even if one factor is compromised, the attacker would still need to bypass the additional authentication factors to gain access.

2. Mitigation of Password-Based Attacks

MFA helps address the vulnerability of password-based authentication since a lot of security breaches occur due to weak or compromised passwords. With MFA, even if a password is breached, the attacker would still need to provide the additional authentication factor to gain access. This helps mitigate the risks associated with password-based attacks and password theft.

3. Protection Against Credential Theft

MFA adds an extra layer of defense against stolen credentials. Even if an attacker has acquired a user's login credentials through techniques like phishing or keylogging, they would typically lack the additional authentication factors necessary to successfully authenticate. MFA makes it significantly more challenging for attackers to misuse stolen passwords and gain unauthorized access.

4. User Account Protection

MFA helps safeguard user accounts and sensitive information, providing users with peace of mind regarding the security of their personal data. By implementing MFA, organizations demonstrate their commitment to protecting user privacy and reducing the risks of identity theft or unauthorized access to personal information.

5. Stay Compliant

Many state laws require organizations to have strong authentication processes in place, particularly if they handle and store sensitive data like personal addresses or financial information. This information could pertain to a client, or to the organization’s employees themselves. MFA helps make sure that you’re compliant with identity and access management regulations.

Read more: The Power of Multi-Factor Authentication (MFA): Strengthening Security in the Digital Age


Cyber attackers are always trying every means possible to illegally gain access to the data of organizations. To stop these attacks, strong security measures are needed, one of such is multi-factor authentication (MFA) as it adds an extra layer of security to the organization by utilizing multiple factors, like passwords, biometrics, and security tokens to verify the identity of users.

The best MFA practices should be implemented alongside other security measures as part of a holistic security approach to protect systems and data from unauthorized access and potential breaches.


Top 10 Multi Factor Authentication (MFA) Best Practices

What is multifactor authentication?

Identity theft - Wikipedia

Multi-factor authentication - Wikipedia

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